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  • Job Posting: Assistant Manager of Events

    Artscape is currently seeking a full-time Assistant Manager of Events to join our Daniels Spectrum team. The Assistant Manager of Events is responsible for client management and logistics of events at Daniels Spectrum, ensuring that client needs are met with a high quality standard of service, to create a positive client experience and promote repeat business.

    RESPONSIBILITIES

    Client and Venue Management:

    • In collaboration with the Artscape team, tenants and appropriate stakeholders, coordinates all venue-related logistics for events in Ada Slaight Hall, Artscape Lounge, Green Room and other event areas
    • Acts as main point of contact for clients regarding all event venue logistics
    • Manages client expectations including assessing the needs of clients and exercising good judgment to make appropriate recommendations, ensuring all client documentation is delivered on time for the event, meeting and communicating with clients throughout the event planning process
    • Works closely with event services teams in other properties to execute communication protocols and operating procedures, under the supervision of Managing Director and Manager, Events, Memberships and Business Development
    • Maintains ongoing communication and coordination with tenants, clients and guests in a friendly and professional manner, demonstrating a collaborative spirit; works closely with staff to troubleshoot, manage and minimize event services impact on tenants
    • Participates in fundraising initiatives by working collaboratively with the Fund Development Department to execute fundraising events at Daniels Spectrum
    • Contributes to a collaborative work environment while providing excellent customer service by acting as Venue Supervisor or Venue Support Staff on an ad-hoc basis as required

    People and Relationship Management:

    • Under the guidance of the Managing Director and the Sales Manager, manages part-time event staff including scheduling, task assignments, equipment allocation to ensure conformance with department objective and goals, health and safety guidelines, review, hiring and disciplinary actions
    • Fosters a collaborative work environment among colleagues, tenants and community members
    • Maintains and builds positive relationships with part-time staff and team in order to motivate, inspire and engage in a creative and positive dynamic work environment
    • Ensures health and safety guidelines are followed by direct reports, clients and caterers
    • Communicates event logistics to proactively troubleshoot issues by leading weekly team meetings and detailed event briefings

    Administration:

    • Manages the preparation and administering of relevant documents and packages for clients (including suppliers and vendors where relevant)
    • Coordinates and prepares event overviews, Venue Supervisor clipboards, weekly calendar meeting spreadsheets, notes for event staff and other documents with event details
    • When required, reconciles reporting for invoicing, SOCAN/Re:Sound, Fund Development and other (e.g. MPAC)
    • Manages weekly payment reports including payment processing, petty cash and occasionally payroll
    This role may require flexible hours to accommodate event and/or client requirements.

    QUALIFICATIONS

    • At least two years’ experience in a fast paced event environment, including venue management, catering or food services and/or on-site event support
    • Flexible, adaptable and resourceful; ability to prioritize and manage in a fast paced environment
    • Strong customer service and client management skills; ability to diffuse and manage conflict while maintaining a strong sense of political acuity
    • Strong communication and negotiation skills to work with a wide variety of internal and external stakeholders
    • Superior time management and organizational skills
    • Previous experience managing a team of people
    • Passionate, collaborative in a team environment and comfortable in an open concept office
    • Experience working or living in the Regent Park community would be considered a strong asset
    • Experience working with Salesforce is a strong asset
    • CPR and Emergency First Aid is an asset

    TO APPLY

    Please respond with:

    • Specify where/how you found out about the opportunity
    • A cover letter outlining the qualifications and experience you would bring to the position
    • Your salary expectations
    • A resume

    Please note: Submissions must include all requirements listed above, including your salary expectations. Incomplete applications will not be reviewed.
    Note: The following will appear in every Job Posting.
    Applications will be received in confidence by mail or email and should be forwarded to:
    Attention: Human Resources
    Artscape
    Suite 224, 171 East Liberty Street
    Toronto, ON M6K 3P6
    careers@artscape.ca (please note your name and the job title in the email subject line)

    All email submissions will receive a message confirming receipt. No phone calls please. We thank all applicants, however only those being considered for an interview will be contacted directly.

    Artscape is an equal opportunity employer and is committed to diversity and inclusiveness in all its work. We work proactively to be fair and equitable in practice and to build diversity into our teams, creative communities, programs and services.

    In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to Artscape.

    ABOUT ARTSCAPE
    Artscape is a not-for-profit urban development organization that makes space for creativity and transforms communities. Our work involves clustering creative people together in real estate projects that serve the needs of the arts and cultural community and advance multiple public policy objectives, private development interests, community and neighbourhood aspirations and philanthropic missions. artscape.ca

    Daniels Spectrum Summer Series 2017

    2017-07-11_DS_SummerSeries_Splash_Page_1

    CALLING ALL REGENT PARK RESIDENTS!

    Join us for a series of free and fun events and activities taking place all summer long in and around Daniels Spectrum.

    EVENT LISTINGS

    SHOW LOVE
    This fun thematic block party includes an outdoor BBQ, board games, garage sales, arts & crafts and a DJ spinning the best summertime jams. This is a chance for people to come together and show Regent Park some love. There’s always something new, so you’re not going to want to miss it! Organized by Keeping Youth Motivated at Dixon Hall.
    DATES: Friday, July 21, August 18, 1pm to 8pm
    LOCATION: Near the Bake Oven, Regent Park (Big Park), 620 Dundas St. E. (Follow the music!)

    REGENT PARK PHOTO WALKING TOURS
    Don’t know how to fully operate your DSLR camera or figure out the photo settings on your smartphone? #Shootforpeacephotographers will take you on a journey through the changing landscape of Regent Park and show you tricks & tips to maximize the look of your images. Use the #SummerSeriesRP hashtag and we’ll share your pics on our Instagram!
    DATES: Sundays: July 30, August 13, 20 and 27, 1pm to 4pm
    LOCATION: Streets of Regent Park, meet at Daniels Spectrum (585 Dundas St. E.)

    CIRCUS IN THE PARK
    Every Wednesday in August, be entertained by a collection of buskers, stilt walkers and aerial performers. Want to learn how to juggle? Join us for workshops, games and lots of fun activities with Square Circle Social Circus! Don’t miss the Grande Finale on the 30th!
    DATES: Wednesdays: August 2, 9, 16, 23 and 30, 6pm to dusk
    LOCATION: Regent Park (Big Park), 620 Dundas St. E.

    BUBBLE SOCCER TOURNAMENT
    It’s not soccer. It’s bubble soccer! Bounce your way into competition with friends, family and other community members. Interested participants must be 18+ and over five feet tall for safety reasons. Limited space available! Registration required: RPbubblesoccer@gmail.com
    DATE: Friday, August 4, 2pm to 4pm
    LOCATION: Regent Park Athletic Grounds (480 Shuter St.)

    THE BLOCK GAME
    What’s your favourite board game? Have a deck of cards to share? The Block Game is an outdoor games night by The Forgiveness Project that will allow you to unleash your competitive spirit on a relaxing Friday evening. Learn the basics of dominoes, card games, Jenga and other social games that require strategy. Bring a crew and or your favourite board game and tap into your competitiveness spirit.
    DATES: Fridays: July 28, August 4, 11, 25 and September 1, 5pm to 9pm
    LOCATION: Regent Park Blvd. (on the east of Daniels Spectrum)

    BLOCKOBANA
    Who doesn’t love dancing in the sun? Join Blackness Yes! in Regent Park (Big Park) on Caribana Sunday as they curate an afternoon of local and international DJs. Berlin-based OSUNLADE will be on the 1s and 2s in the evening playing the best in soulful house, afrobeat and R&B music. Bring picnic items, beverages and lime with us under the sun! Shop at the local artisan tents to purchase one-of-a-kind gifts for family or friends.
    DATE: Sunday, August 6, 2pm to 10pm
    LOCATION: Regent Park (Big Park), 620 Dundas St. E.*Rain plan: Ada Slaight Hall, Daniels Spectrum (585 Dundas St. E.)

    BIKE-POWERED COMMUNITY FESTIVAL
    What do you do with two tonnes of bicycle scraps? You get three artists to build a bike-powered sculpture. Bring your tools and helpCharlies Freewheels with this engineering feat.
    DATE: Sunday, August 13, 12pm to 3pm
    LOCATION: Regent Park Blvd. (on the east side of Daniels Spectrum)

    WASH2GIVE
    Is your car dusty from all the construction happening in the neighbourhood? Come get your car washed for free by youth from the Regent Park community initiative organized by Youth2Give.
    DATE: Saturday, August 19, 2pm to 7pm
    LOCATION: Regent Park Blvd. (on the east side of Daniels Spectrum)

    RESTORATION OF IDENTITY
    Join Toronto Council Fire Native Cultural Centre for a Pow Wow in the park. A Pow Wow is a sacred gathering of Indigenous peoples to honour the past, renew, friendships and celebrate with music, drumming, song, food, dance and storytelling.
    DATE: Saturday, August 26, 12pm to 5pm
    LOCATION: Regent Park (Big Park), 620 Dundas St. E.

    The Daniels Spectrum Summer Series is produced by Artscape in collaboration with our 2017 program partners and is made possible thanks to the generous support of two anonymous donors.

    Get In Touch With Daniels Spectrum Today